Resources

Resources and Information for MSU Finance Professionals

Resource Links

The Job Aids and Demos folder on SharePoint has helpful information for Workday reports and tasks organized by topic.

Workday Report Access

This information will be coming soon.

Adaptive Insights & OfficeConnect

Adaptive Insights is a system that is used by the Budget Office and campus for analysis and budget planning purposes. Every morning the system pulls current budget and actuals data from Workday to be available for analysis and reporting and for reference in identifying the budget for the coming fiscal year.

• Budget vs actual reports are available in Adaptive and mirror those in Workday, but with a slightly different look and feel. Please see the training video for further instruction on these reports. (The budget vs actual reports in Workday are better suited for drilling into numbers.)
• Personnel reports are also available to provide information by level (cost center) including position information, employee worktags, salary, FTE, and funding splits.

Office Connect is an Excel Add-In program that is available to Adaptive users to design their own reports with custom layouts. These reports can be refreshed on demand with current information as of that day. To request access to Office Connect, please submit a request permissions ticket by clicking that red box on the right-hand side of the ITS Enterprise Application Services webpage. Office connect training videos are available here.

Updates

February 5, 2024: Budget vs Actual reports (Workday & Adaptive)

The actuals column in the Workday budget vs actual report reconciles with the Trial Balance report (Operating Book) and the Adaptive budget vs actual reports. This report is available in Workday is called MSU – Budget vs. Actuals by Ledger Account – Revenue and Expense and can be accessed by typing this report name in the search bar (or you can simply type “msu bud rev”). 

If you notice a difference in the numbers when you pull the Adaptive budget vs actual, this is due to timing since Adaptive is updated once a day at 5:00 AM and does not reflect real-time actuals the way that Workday does. Note that the other budget vs actual reports in Workday such as those with “Project”, “Auxiliary”, “Fund”, or “Cost Center” at the end of the name, have not yet been modified to reflect the reconciled actuals column. This will be rolled out soon with some other improvements we are pursuing to make the reports more efficient and user-friendly. 

February 5, 2024: Fund Balance Summary report 

This report is being modified to correct the calculation in the Current Fund Balance column and to remove the Place Holder column. Current fund balance can be calculated by adding the first 5 columns together (Beginning Balance, Revenue, Non Labor Expense, Labor Expense, and Transfers).

February 5, 2024: Beginning Fund Balances 

Beginning fund balance budget entries have been loaded for: 

• Auxiliaries 
• summer revenue 
• ICRs 
• program fees 
• Capital projects paid from the Plant Fund and Investment in Reserved for Plant Renewal fund. 

This will improve the usefulness of the MSU – Budget vs. Actuals by Ledger Account – Revenue and Expense report in Workday.